2012-2013 Policy Manual
Table of Contents
a) Pre-payment of Program Costs
b) Technical Test
4. Daily Routine and Student Behavior:
a) Program requirements
b) Standard 7.5 Month Option:
c) Distance Education:
d) Graduation Requirements
e) On-Campus Students and Probation
f) Academic Dishonesty
g) Withdrawing from Courses or Taking Make-up Courses:
h) Course Withdrawal Policy (On-Campus, Full time)
i) Transferring Credit:
j) Taking Additional Full time Classes
k) Taking Additional Courses once Full time Job Search Has Started
l) Taking Additional Courses Due to Failing Previous Courses
m) Last Course With No Loan
n) Graduation Requirements
o) Research in Consciousness Requirements
6. Job Search
a) On Campus
i) Policies for Living On Campus During Full time Job Search
ii) Working for Room and Board on Campus:
iii) Policies For Job Seeking Students regarding staying in status with their F-1 visa
iv) Job Search Activities
v) Regular Departure Group (8.5 months on campus)
vi) Early Departure Group
c) Getting a Job
i) Steps to Take
ii) Changes in Employment
iii) Living On-campus While Working in Fairfield
d) Returning Home for an Extended Period of Time
7. Distance Education (DE)
a) Practical Preparations
b) DE Course Scheduling
d) CD's and Videos
e) DE Exam Policies and Guidelines
f) Withdrawing from a Course
g) Repeating a course
h) Directed Studies Course
i) DE Finances
j) Curricular Practical Training (CPT) Policies
k) Email Communication Requirements
l) Notification of Address/E-mail Changes
m) Policies To Maintain Visa Status While On DE
n) DE Success
8. Financial Issues
a) Examples of Program Costs and Bank Loan Amounts
b) Cash Advance Stipends
d) Tuition Refund Conditions
e) Living Costs and Tax Responsibilities
f) Health Insurance
9. Bank Loan
a) Securing the Bank Loan
b) Direct Deposits
c) Loan Payments when Laid Off from Employment
d) Default on Loan
e) Legal and Collection Costs
10. Spouse Visas
Contacts for MS in Computer Science Program:
Dr. Greg Guthrie
Dr. Keith Levi
Distance Education Director
Distance Education Coordinator
Placement Office – finances
Research in Consciousness:
MS in Computer Science Program
The policies or points in this manual are in regards to areas that are specific to the MS in Computer Science Computer Professionals program and are therefore meant as an addition to the Student Handbook and the Academic Bulletin. All MS in Computer Science students should make sure to read the Student Handbook for general university guidelines and procedures, and the Bulletin for specific details on graduation requirements.
1. Prerequisite Courses: If you are missing or need refreshing in any of the prerequisite areas (see web site at mscs.mum.edu/requirements.html ), you should arrange to do this prior to starting the program. Notably you need to know how to program in an OO language. We use Java in our classes, as the main programming language, and your first computer science class will provide an overview of the fundamentals of OO and Java programming. This is not a complete course in Java, programming or OO methods, but an overview of the main ideas of OO programming in Java for anyone who knows programming in any OO language, and some Java. Because programming is such a central part of all areas of study in CS, this course is a requirement for all other courses in the program. You must complete this course with a grade of B or better to continue your studies. Because this course is largely review and introductory material for anyone with prior OO/Java experience, this is not a difficult requirement. However, if you do not yet know Java or have limited knowledge with OO programming, you need to be sure to remedy this deficiency before starting classes. It is possible to do this during your first introductory class if all that you need is some refreshing on these topics. Otherwise it would require significant self-study and so it is recommended that you strengthen your knowledge in this area before coming to campus.
There are two entry tracks for the MSCS program:
* Direct Track: is for students with a Computer Science degree and knowledge of current Object Oriented programming methods. The first computer science course taken is CS 401 (Modern Programming Practices, MPP)
* Preparatory Track: is for applicants who need to supplement their basic Computer Science knowledge (including data structures). The first computer science course taken is CS 390 (Fundamentals of Programming Practices, FPP).
Track Entry Requirements
Students may apply for acceptance to the Direct Track if they have significant academic coursework in Computer Science, including courses in OO programming and data structures (equivalent to the CS220 and CS222 courses described in the Maharishi University of Management Bulletin).
Students with previous bachelor's (or master's) degree in Computer Science will be accepted to the Direct Track, although they may opt for the Preparatory Track if they have not been active in the required areas, or their degrees were completed some time ago. Students with degrees in other fields, or who are not current in CS knowledge and OO programming, will be accepted into the Preparatory Track.
Qualification Programming Test: To confirm entrance qualifications as submitted in admissions materials, all students take a qualification exam upon arrival. This exam tests the material covered in the Fundamentals of
Programming Practices course. Students who do well in this test may take another programming test to see if you qualify for the Direct Track.
Incoming students are expected to pass the Preparatory Track entrance exam. A sample Direct Entry Track qualifying exam and Preparatory Track qualifying exam are posted online to help prospective students assess their readiness for study in the program.
Those students that take the Preparatory track will be taking an additional course and therefore the extra tuition of $1,600 will be added into your program costs. Once the student passes the Preparatory track course (GPA required=B), they can continue with the Modern Programming Practices (MPP) course. Students must also pass the MPP course with a grade of B or better in order to be eligible to continue in the program with the MUM Financial Aid (bank loan). If the student does not pass the Modern Programming Practices course, and is unable to pay for additional courses to remedy the academic deficiency (or if the additional courses are not available at MUM), then the student will be dismissed from the MSCS program. Also, if a student takes additional courses but does not pass them with a B or better, then the student will be dismissed from the MSCS program.
2. Registration: At the time of arrival at the University, each student is required to pay US$100 for a security deposit. If for some reason you have not paid the non-refundable $50 application fee, then that must also be paid at registration. Payment must be made via cashier's check in U.S. dollars drawn on a U.S. bank, traveler‘s checks, or cash. A student will not be able to enroll in the program or take any classes prior to paying the registration fee and security deposit. The security deposit is transferred from one semester to the next and is refunded at the end of enrollment, less any amounts due.
Pre-payment of Program Costs: Students have the option to pre-pay in whole or in part for the loan amount. Pre-payment provides a savings on bank loan interest. For pre-payment of the full amount of the loan amount, the student will also receive a $1000 tuition discount. The pre-payment option must be exercised within 30 days of enrolling in the program.
a) English: Fluent communication in English is an essential factor for successful job and academic performance and is therefore an important component of the Program. Students will be interviewed prior to their acceptance to the Program and then will be re-interviewed and tested for comprehension upon arrival at the University. If the test results after the student's arrival are significantly inferior to the initial test results, then the University has the right to immediately dismiss the student from the Program. If it is determined that some remediation is required, then the student will be required to attend the part time ESL classes offered at MUM at a charge of $100 per month which will be added to their Student Accounts. They must show significant improvement in their English after 2 months on campus in order to remain in the program. If the student‘s English is still below the required standard, then they may be asked to leave the program.
To properly prepare for the work component of the Program, all students are required to speak English at all times while in the classroom and the computer laboratory. This will provide students with the opportunity to further develop the English fluency needed for successful professional performance. Any student who intentionally disregards this requirement will be subject to dismissal with full responsibility for the applicable withdrawal charges.
b) Programming Test: In a similar manner, because of the importance of the Practicum component of the program, some students must show their strength in some area of technical practice prior to acceptance to the program. To validate the results of the programming proficiency test taken during the application process, each student will be required to take a similar but different test after his or her arrival on campus. This test will be supervised and proctored by the Computer Science Department. If the student is not able to pass the programming test on campus, then he will need to immediately leave the University.
4. Daily Routine and Student Behavior: Maharishi University of Management was founded by Maharishi Mahesh Yogi in 1971 to make education complete, so that every student enjoys great success and fulfillment in life. By integrating academic excellence and development of consciousness, education at the University unfolds the creative genius of its students, and prepares them to be leaders of their nations, competent to create a prosperous, progressive, and peaceful world. The University's unique Consciousness-Based system of education has also created a high quality of life on campus, full of happiness, harmony, and enthusiasm for knowledge, and free of the problems and stress that trouble other universities throughout the world.
A structured daily routine is integral to our unique Consciousness-Based approach that we wanted you to be familiar with. Please see the Student Handbook for more information on these policies.
1. All students in the Computer Professionals Program learn the Transcendental Meditation Program® —a simple, natural, effortless technique for reducing stress and developing an individual's full potential. The technique allows the mind and body to settle down and gain a state of deep relaxation, and has been validated by over 500 scientific studies . The Transcendental Meditation technique is not a religion or philosophy, nor does it involve moral training, belief, or worship. Students from all backgrounds have found it to be a valuable adjunct to their daily routine, and complementary to their cultural and religious beliefs. To help guarantee effectiveness the Transcendental Meditation technique is always taught in a structured, systematic way. This includes several short lectures and personal instruction, which includes a short traditional ceremony which is the way that the teacher honors the tradition of this knowledge. The Transcendental Meditation program is a part of the curriculum and an academic requirement at Maharishi University of Management. The group practice of the Transcendental Meditation technique usually requires about 30 minutes per session, which also includes some simple stretching and breathing exercises. It is practiced in groups twice a day—once in the morning and again in the late afternoon. Students also practice the Transcendental Meditation technique for additional shorter periods throughout the day as part of each academic class they take.
2. The use of drugs and alcohol is not permitted on campus nor is smoking permitted on any part of campus. Students enjoy a rich and wholesome vegetarian diet. No meat, chicken, or fish is served on campus. The Campus Dining Hall has received widespread recognition for pioneering delicious, organic vegetarian campus dining. The menu is almost entirely organic and is cooked fresh daily. Entrees include pizza, enchiladas, Chinese stir-fry, and Indian peas with panir. Organic mango ice cream, made from the milk of local cows, is a favorite in summertime. The dining hall always offers a salad bar, organic fruits, granola, teas and milk. Food is prepared without the use of onions and garlic. Students are free to bring their own condiments. Fairfield, Iowa has a number of good restaurants that serve international food, but any off-campus meals are not a part of the program, and would be at the student's own expense. Iowa State Fire Safety regulations makes cooking in dormitory rooms strictly forbidden. ( Refer to Student Handbook.)
3. By dressing professionally we express our appreciation and respect for the knowledge and quality of life we have at Maharishi University of Management, and at the same time we are dignified representatives of the University. We therefore ask that the men have short (above shoulder length) which is neatly trimmed. Slacks, shirts and ties are encouraged for class time and the dining hall. For ladies, dresses, skirts and blouses, or pants outfits are recommended. General appearance should be coordinated and neat. Blue jeans are not permitted in the classroom for the MS in Computer Science program.
Beards short: neatly trimmed beards are permitted.
a) Program requirements: In order to graduate from the Program students must meet all academic requirements of the Program, including satisfactory completion of the Research in Consciousness component (see the University Bulletin: http://www.mum.edu/bulletin ). In addition to the courses conducted on campus, the Program coursework includes 8 units of practicum that are completed while students work in a professional computer science job. Please note that the graduation requirements may change at the discretion of the Computer Science Department.
Students must complete the following courses in order to graduate from the program: (please see below for grade requirements)
* Science of Creative Intelligence or Science and Technology of Consciousness (4 units)
** Forest Academy (2 units), Modern Programming Practices (MPP) (2 units), 34-36 units of Computer Science courses (8 are of the 500 level or higher) (and either CS 435-Algorithms or CS 505-Advanced Programming Languages), Practicum (8 units)
*SCI-33 Science of Creative Intelligence or Science and Technology of Consciousness: Successful completion of one of the above courses is necessary in order to continue in the program. The 33-lesson Science of Creative Intelligence (SCI) course presents the interdisciplinary basis of the entire graduate Computer Science program. The course is based on a series of videotaped lectures by Maharishi Mahesh Yogi on the nature, range, qualities, and principles of creative intelligence(as expressed in human consciousness and the laws of nature studied by the sciences). Maharishi also presents the expressions of creative intelligence in individual life and its application in every area of society to realize the highest potential. Because Computer Science like all other disciplines is based in the intellectual understanding and experience of the structures of Natural Law, the general principles brought out in this course provide a unifying theme for all of the more specific principles studied in all other courses in the curriculum.
**Forest Academy Forest Academy is a 2-week course which is an opportunity for the students to deepen their understanding of their own personal growth. Topics include skill in action, higher states of consciousness, cultural values, mind and body, creativity, collective consciousness, and world peace.
For a more complete description of graduation requirements, please refer to the Bulletin.
b) Standard 7.5 Month On Campus: The standard schedule is approximately 7.5 months of full time MSCS study at the University's campus in Fairfield, Iowa before starting your practical training job. The classes in that time period include SCI, Forest Academy, MPP and five CS courses (34-36 units). For those needing to take the one month FPP course, then they will stay an additional month on campus.
c) Distance Education: Students will complete the remaining MSCS academic courses through distance education during the period of practicum employment. Students will need to take these distance education courses during non-working hours at the rate of one credit per four weeks. Such credits normally require 30-40 hours of study time per credit, or 7.5 to 10 hours of study per week. (please see point 7 below for more details on Distance Education policies and procedures).
d) Graduation Requirements: *36-38 units of Computer Science courses
*Only 4 points lower than B will count towards graduation (see explanation below). If there are more than four, then the student must take one or more extra courses at an extra charge.
*3.0 GPA : A Student must graduate with a cumulative GPA of 3.0 or above, and a CS GPA of 3.0 or above. *All required courses must be completed with a grade of B or better
Included in the 36-38 units must be CS401, Modern Programming Practices and either CS435, Algorithms or CS505 Advanced Programming Languages, and two 500 level courses (which can include the CS 505 course).
All required courses must be completed with a grade of B or better (which means the two 500 level courses plus either Algorithms or APL must have a grade of at least B to graduate). If a student receives NC for a course, this course does count financially, but does not count towards graduation, and an extra course must be taken with additional costs. 4 point rule: Students can only get up to 4 points below a B average before they need to take an extra course. Any grade below a B receives a certain number of points. B- 1 point C+ 2 points C 3 points C- 4 points If you have 5 points you must retake one class or take one additional class. (see fee schedule) If you have 8 points you must retake or take an additional 2 classes. (see fee schedule) For Example: 1 grade of C-, the rest at a B or better (e.g., if you have a C- and a C+, then you will need to take an extra course). 1 grade of C, plus one grade of B-, the rest at a B or better 2 grades of C+, the rest at a B or better 4 grades of B-, the rest at a B or better.
e) On-Campus Students and Probation: Students must maintain satisfactory progress towards completing their MS degree. Because of the short time that students spend on campus, this criteria is evaluated after completion of each course. If a student receives an NC in a course, or if he is more than 4 points below a B in his CS courses, or if his Computer Science courses GPA is below a 3.0, then they are put on academic probation and may be required by the faculty to take some additional course work to remedy the deficiencies leading to these below standards grades. Such classes will be added to program costs. In the case of a student on probation, they will have to pre-pay for any such required courses to continue in the program. He must then pay the tuition, room, and board charges for each course in which he enrolls while on probation. These charges must be paid before he will be admitted to those courses. If the student completes his course work successfully and is taken off of probationary status, he may then continue with the program using the financial aid options. Upon employment, the amount of the loan which he will take out will be reduced by the amount of tuition and other charges which he has already paid. A student on probation will not receive the cash advance stipend. Subsequently: a) If they complete 8 units of CS courses at a B (3.0) grade or higher, they are off of probation. b) If they repeat the NC course and pass, then probation is removed. c) However, if they receive NC while on probation they will be reviewed for dismissal from the program. d) If they receive a grade of less than B while on academic probation then their standing in the program will be reviewed and they may be asked to leave the program.
f) Academic Dishonesty: Graduate students caught cheating will receive a grade of NC. A second case of cheating results in suspension from the university. Cheating includes copying from someone else as well as letting someone else copy your materials, or not following the policies during the test (e.g., not using a cell phone at any time or not having notes, etc).
g) Withdrawing from Courses or Taking Make-up Courses: For a student to remain on campus and enrolled at the University, they must be in some structured and faculty supervised activity.
1) If you need some remedial course, or to make-up a foundation course, you can do this as a directed study under faculty supervision. This would mean that you pay tuition for this course, and get some final evaluation. It can be Pass/Fail, just indicating enrollment and success. For this you must make a proposal of the plan of study, a timeline with specific milestones and results (e.g. chapters read, problems solved, projects completed), and at least one outcome evaluation (exam, project, etc). 2) If you feel that you are strong enough in some area to study without ongoing faculty support and guidance, then you can enroll in a self-study course. You must have a proposal of your planned activities (as above). You must pay an additional $200 for the directed studies. 3) If you are not in a structured academic activity, you should file for a LOA (Leave of Absence), and plan to move off-campus for that month.
For any special study arrangement like this you must submit a written proposal, which requires faculty approval of a supervising faculty, and departmental approval.
In cases where the course is in a required area which was a part of admissions requirements, you may be required to pay the additional tuition costs before the course if you have not already paid adequate tuition to cover this additional course.
In all cases, you must maintain your RC meditation requirements.
h) Course Withdrawal Policy (On-Campus, Full time): A student must withdraw from a course within the first three days of class in order to not be charged for that course. If he is in the class for more than three days, he will be charged for the full amount of tuition, room and board for that course. Also, in order to not receive an NC (no credit) on the transcript, a student must withdraw before the midterm exam. To withdraw from a course the student must complete the official forms which are at the Enrollment Center.
i) Missing Exams: All examinations for a course will be scheduled at a common time, and if you are not able to make that exam time, then you have to petition to the appropriate faculty (before the day of the exam) for an alternate exam and date. If a student does not petition for a late exam before the exam date, then he will be subject to receiving an NC for that exam. This policy is for both on-campus and DE courses. The fee of $150 must be paid to the Enrollment Center before the exam is taken.
j) Transferring Credit: 1) Graduate credit can be transferred into a program and applied towards a degree only if it is: a) graduate level credit from another accredited institution, b) in a comparable or program related area, c) the course grade was B or better, on a comparable grade scale, d) the previous Master's degree must not have been completed.
All transfer requests are made through the Registrars office, and reviewed for approval by the CS department. A maximum of 8 units of credit transferred may be applied to the MS degree. Transfer credits may reduce the time required to complete the degree, however there will be no reduction in program charges.
2) A graduate course requirement can be waived in similar circumstances, but more liberally if the individual can document or demonstrate adequate proficiency in the topical area. If a student has taken a comparable course elsewhere, but it was already counted as a part of an awarded degree, then they may request departmental approval to waive the need to take the same course here, but must still take the required number of units for graduation. They cannot transfer a course from an awarded degree.
k) Taking Additional Full time Classes: Students who have completed their 7.5 months on campus (SCI, MPP, 5CS courses and one 2-week Forest Academy) and want to continue to study on campus, can take an additional full time CS class by paying for the tuition. The room and board charges are added to the loan.
l) Taking Additional Courses once Full time Job Search Has Started: The F-1 student visa regulations state that students must complete a minimum of 6 units of courses per semester, but no more than 3 of these units can be through Distance Education. Therefore, if a student is not able to receive 3 units of credit through Curricular Practical Training (CPT job position) in any semester, then they must return to campus to take a 3-unit seminar that particular semester. This is a requirement to remain in legal status and therefore to remain in the MS in Computer Science Program.
m) Taking Additional Courses Due to Failing Previous Courses: If a student has failed a course or received lower grades than allowed in order to graduate (see 5e: Grade Requirements), then he will be required to pay for the extra course once he has taken more than the normal 9 CS courses. If the course is a repeat of a previous course, the student may receive permission to pay half of the current tuition rate.
n) Last course with No Loan: If a student only has one more course to take in order to complete the graduation requirements, but has not yet paid the University any money for his/her education, then they will be required to pay the tuition cost for that course prior to starting the course.
o) Graduation Requirements (financial): In order to graduate from the program, it is necessary, in addition to the academic requirements, to have completed the majority of payments on your bank loan. This means you must be able to finish making all bank loan payments within 6 months after your graduation date, based on continuing your regular payments (and also be in good standing, having made regular payments for at least the past 8 consecutive months). You must also pay all balances due in your student account before you can graduate. It is also possible to graduate if you have completed all of your bank loan payments, and have less than $3500 due in your Student Accounts charges. You must agree to pay $1000 per month after graduating to your Student Accounts until all charges are paid.
IMPORTANT NOTE: You can participate in all graduation ceremonies and activities with 6 or fewer loan payments left (or with the $3500 in Student Accounts), but you will not receive your actual diploma until all loan payments are made. Your diploma will be dated correctly but may be mailed to you a few months later when your loan is paid in full. This policy also applies to receiving official MUM transcripts; everything must be paid in full for a transcript to be sent.
If you have completed all graduation requirements except for finances, you can get a letter from the University documenting that you have completed all the academic requirements for the Master's degree and that you will graduate once your financial obligation is fulfilled.
Also, the student must have completed 8 units of practicum in order to graduate. In the event that a student defaults on his/her bank loan for other reasons than not having a job, then the student will be required to pay the full balance due before graduating.
If a student is not placed in a job, then it is possible to graduate if 42 units of Computer Science courses are taken and when all of the student's educational expenses are paid to the University and the student successfully completes all curriculum and other requirements. (Please note that if you stay on campus to complete your studies you will be charged for the additional months of room and board).
p) Development of Consciousness (DC) Requirements: The entire University campus has two regular group meditation sessions, once in the morning and again in the afternoon. This twice-a-day group practice of the Transcendental Meditation technique is part of a Development of Consciousness (DC) course that is required for each student. It is done outside of class time. All students are automatically enrolled in this course each semester for each block enrolled in school and for each block living on-campus doing job search or working on staff. Academic credit is given for the DC courses. (Students also have shorter periods of group TM practice as part of some of their instructional classes.)
DC course grades are based on each student's participation in the course over an entire semester. That is, one grade will be assigned at the end of the semester and will be based on the average of the student's RC participation over all the blocks for which the student is registered in the semester. Thus, if circumstances during one block lead to lower attendance in the RC course, a student may still be able to pass the semester by higher levels of participation in other blocks in that semester.
Students are required to pass each semester's Development in Consciousness course. If students receive less that a P grade in one semester, they will be placed on DC Alert and they will need to bring their grade up to passing in the next semester.
If a student has an DC grade of less than P, and leaves campus to begin his CPT part of the degree or for job search activities, that student will be required to return to campus at some time to enroll in extra group practice of the TM technique to bring the RC course grade up to passing. This must be completed at least one month before the date of graduation.
Please see the Student Handbook for more details on Research in Consciousness and the grading polices.
a) On Campus
i) Policies for Living On Campus During Full time Job Search
Once a student has completed the 7.5 months of on-campus studies and is therefore engaged in full time job search, he/she will be subject to the following policies:
1) For the first one month of full time job search the room and board will be added to the student's loan. The student must submit a weekly report of their job seeking activities on the Infosys Database, they must continue with a passing grade in their Development in Consciousness course, and must submit an updated resume for posting on the University's placement website.
2) After this one month of full time job search activities, if you wish to remain on campus while job seeking, your room and board charges will no longer be added to your loan. This means that you must pay each month for your cost of living on campus. There are three ways to do this:
a) You can pay for your Room & Board ($750/month), as long as you continue to file weekly reports in the Infosys Database.
b) You can work on campus, for 18 hours/week (or continue to do so if you are already working an 18 hour position). This would require that you are accepted for a job with the Personnel Department. (please see Working for Room and Board On Campus below, for more details).
c) You can work in some other off-campus job to earn money to pay for your R&B expenses. Note that to do this, for visa reasons you must work in an IT-related job authorized by the University.
3) You can leave campus and live elsewhere on your own means while job searching. All job search related expenses are the student's responsibility, so be careful about finances during your job search. If possible, stay with friends or relatives to save on living expenses. Try not to go into debt while job searching. When you start working, your M.U.M. debt is your first priority. Students are not allowed to include personal debts as part of their loan or intern agreement calculations.
4) At any time the student may apply to work on campus for 18 hours per week to cover their room and board charges. Approval will depend on availability of positions with the University's personnel office, and you must have a passing grade for your RC.
5) If a student lives in the town of Fairfield they do not have the option of working 18 hours per week for any credit.
6) Students that look for work while living off-campus will not receive a stipend or any other remuneration while off campus. This includes living in the town of Fairfield.
Note that for any option, you must still file regular weekly job search reports and must have your resume posted in order to maintain your student status. Anyone staying on campus will still follow all regular student guidelines, including DC program.
ii) Working for Room and Board on Campus
It is very important to remember that you must still keep job searching activities as your priority. This work is not meant to replace your job search activities, but only to give you some financial help while you are searching. Regarding work position it is important to note that students may only fill positions that are budgeted and open. There will be a few administrative positions or positions in the Information Services department, but you must also be prepared to work in support areas of the University (custodial services, food services, grounds, painting, etc). In order to apply for the 18 hour on-campus work-study position, please visit the Personnel Office in the Dreier building to pick up the application.
iii) Policies For Job Seeking Students regarding staying in status with their F-1 visa
The main INS policy is that students have satisfactory progress towards their degree.
1) Once a student is looking for work, he/she must have 6 units per semester (12 per year since we are on the Block system), to still be considered full time students. This means that if a student leaves in April (having completed 10 units already) then it is not necessary for that student to enroll in the May DE as the student already has 10 units for the spring semester. He must however, enroll in the September DE course. The Fall semester goes from early August (Block 0) to the end of January (Block 5). The spring semester goes from late January (Forest Academy) to the end of July (Block 11).
2) There is another INS regulation that states that no more than 3 units of Distance Education courses can be counted towards t he required 6 credits per semester. Therefore, students must also have either 3 units of CPT credit, or 3 units of on-campus credit. This means that if a student is not working for at least 3 months during any semester, they must return to campus to take a 3-unit seminar.
3) If a student has completed all the required academic course work (excluding practicum), then they have one year from the ending date of the last course to be still in status with their visa. They must be diligently filing their reports in order to keep in good standing with the program.
3) If a student has courses left to take, but they are not offered at that time, then they can wait until the next DE start date to take the required courses.
4) If a student has courses left to take and they are offered, then they must take that course.
5) If a student has a lot of courses to take (e.g. 2 or more), then there are no excuses to be not enrolled in DE, unless (and until) they have a full time job.
6) Any students who have been job searching for 8 months or longer will be reviewed to see if they are making satisfactory progress towards getting a job. If they are judged to be making significant progress, they may be granted a two month extension. This review will also happen at the 10 and 12 month point. We want to see what each student has been doing in order to improve his or her chances of getting a job in the US. For example, if someone has not found a job in 6 months, what has the student done to enhance his professional skills? Has the student completed any certificates (such as Microsoft or other professional certifications)? What are the grades in the student's DE courses? Is the student engaged in self-directed learning such as doing a .Net project, etc. We will be looking for concrete evidence of completion of one of these types of activities at the end of 6 months. If it is felt that the student is making satisfactory progress, the student may be allowed to search for 2 more months. This means that the student would be allowed to do job search for a maximum of 8 months.
If a student works full time for M.U.M., he will earn $200 per month stipend plus $200 per month credit towards educational expenses (along with room and board). If the student has already fully paid his educational expenses, his compensation will be a $400 per month stipend. The student must apply for this position through the University Personnel Office and must be accepted before returning to campus. The student must be regularly practicing the Transcendental Meditation program twice a day in order to be accepted to work on M.U.M. staff. There is a two-month trial period for all staff members. If a student has family members living with him, then he is required to live off campus and is responsible for his and his family's room and board charges.
7) OPT: if a student completes all academic requirements (including practicum), then they may apply for and receive OPT. This may happen even if they have not officially graduated from the program due to finances. If a student has already been authorized for and undertaken MORE THAN one year of full time CPT, then he/she would be ineligible for any OPT upon completion of the academic requirements.
8) OPT: Once a student has received OPT, then they have 12 months to look for work or to be working. After the 12 months, then their time is up (even if the student didn't work at all during that time). It is not renewable or extendable.
All students are responsible for payment of their education as specified in Section 8 entitled "Financial Issues".
iv) Job Search Activities
Job searching is itself a full time activity. You are expected to focus on employment opportunities, presentations, interviews, applications, etc. on a full time basis. Each week you need to file a report of your activities, and results with the Placement Office. This should be done by every student engaged in a job search, including those continuing to live in Fairfield and those who move to another city to interview in person. To be in good status with your CPT job search, we must know where you are (and you must contact us BEFORE you move with a contact address and phone number), and what you are doing, and that you are active in diligent pursuance of a CPT job position. All students MUST complete their weekly reports by going on-line to: http://infosys.cs.mum.edu/infosys/index.jsp After you login, go to "Job Search Reports" and fill out the form. If you login successfully, your student ID should already be on the form, but if necessary please enter your Student ID in the following format: 000-xx-xxxx. This must be done in order to maintain your status. If someone is not sending in their reports, they are subject to being dismissed from the program at any time after 2 weeks of missing reports. Anyone who has not sent a report within the last two weeks will be sent a separate email letting them know that they are now on probation and must send in a job search report within one week time. Additionally, a $50 fine for each missing job search report may be charged to the student's M.U.M. account. The INS requires us to be aware of each student‘s situation and participation in the required parts of their academic program while they are in the US on an F-1 visa.
You are also expected to continue with your DC program, and are required to meet the regular attendance standards. If you need to be out of town for job interviews, you need to inform the placement coordinator in writing in advance of the dates that you will be gone. These will then be excused absences from DC.
We know that the time to get a placement can vary, and can range from a few weeks to several months, 3-4 months is not an unusual time. This time varies depending on the job market, the time of year, your skill set and GPA, and other factors. Thus you can stay on campus until you complete your placement process, subject to the policies mentioned above.
If you are continuing in your full time classes, you need to be sure to keep your focus on maintaining a good and balanced schedule, and good academic performance. It is often very useful to begin job searching prior to the end of your classes, by creating and posting a good resume, mailing out resumes, calling friends, and other approaches as described in the job placement seminars and meetings which we hold for students.
v) Regular Departure Group (7.5 months on campus)
These are students who have completed their on-campus portion of study, and are now expected to begin their practicum. These students should be enrolled in the full time placement practicum as described above. If a student in this category wants to continue their studies, please see the section entitled Taking Additional Full time Classes
Please note that once a student is not enrolled in on-campus full time studies, you are allowed to remain one extra month on campus in which the room and board is added to your loan. If you wish to remain on campus longer than the allotted one month, you will need to apply and be accepted to work on staff for 18 hours a week (which will cover your room and board costs).
Payment of the $100 monthly cash advance stipend will be continued for the period of time that a student is enrolled in class and in good academic standing for up to a maximum of 7 months of full time study.
We encourage all students to do their job search in a large city. Since the student is responsible for all of his/her own finances once he moves off campus, it may mean finding a friend or relative to live with during the job search phase.
Students are responsible for filing weekly reports to the placement coordinator officer.
Before departing students should get the job search form which is available in the McLaughlin building, and complete the following steps: 1) Meet with the Faculty Advisor to go over your schedule of classes for DE. 2) Meet with the Job Placement Office to complete the Credit Application. 3) Set up a checking account at Midwest One Bank prior to leaving Fairfield. 4) Meet with the Distance Education Coordinator for your instructions on taking the DE courses. 5) Meet with the Student Services office for instructions to leave campus. 6) Meet with the Job Placement Coordinator to have your resume put on-line 7) Meet with a representative of the Enrollment Center (Dreier Building, bottom floor) to change your registration to DE status and to check out of your room if you are moving off campus.
i) Steps to Take: When you receive a written job offer that you accept, fax it to the Placement Office at (641) 470-1346. The Placement Office will send a credit application to the bank for the loan to cover your program charges. You will sign the bank loan papers and return them to the bank. Once the bank loan is processed, the Placement Office will be able to issue you the appropriate work authorization.
ii) Changes in Employment: Students are required to notify the University and get approval before voluntarily terminating from a job. All students in the Coop program are working as a part of their academic program and visa, and thus all job placements must be pre-approved by the University. Without this a student is in an illegal visa status, and will be dismissed from the program and their visa canceled.
If you feel that you need to leave your current employer, for whatever reason, you must contact the Placement Office before making any changes.
Any violations of this policy not only endanger your student and visa status, but also damage the University‘s relationship with employers. Thus for any not pre-approved change of job status (quit one job, or accept another offer), the student will be put on immediate disciplinary review, and their case reviewed by the Placement Office. If the change is then approved, they will be assessed a $500 fine for violating the policies, and remain on a probationary status.
If a student changes employers, the bank loan obligations will remain the same, including the direct deposit requirement with the Bank issuing the loan.
If the change is not approved, the student will be assessed a $1000 fee, and may be dismissed from the program, and thus all program costs then become immediately due.
• Factors for changing jobs.
Here are some things that are considered to authorize a job change, and which you should consider in making a request for a job change:
• You must leave in good standing. Your current employer should be comfortable with your leaving and will give you a good reference.
• Your current employer is being given proper advance notice (at least 2 weeks, or as agreed with the employer) so that a replacement may be trained. We may work with employers to provide another student from our program as your replacement.
• You are receiving a sub-standard salary for your position and responsibility. Note that this does not mean just that you were able to find a higher paying job.
• You are being overworked with a lot of overtime hours that you do not want.
• You are being mistreated in anyway, psychological, physical, or financially. (They don't pay you on time, or at all.)
• Many of your duties are non-IT related.
• Your current work is below your experience level and capabilities and the new position is a good opportunity for professional development and growth.
• You find your employer is not honorable in some way. (e.g. They ask you to falsify time sheets or other information.) You need some concrete evidence of this to make this claim.
(b) Other changes in Employment status: Notice of all other changes in employment must be made within 5 days of the change (termination, suspension, layoff, relocation, long-term travel assignments, extended illness, personal emergencies, change in visa status, etc.).
iii) Living On-campus While Working in Fairfield
Any students who are in the transition from "student" to "distance education student who is doing CPT work in Fairfield" are eligible to apply to live on campus. Applications are at the Development of Consciousness Office (Building 402). Not all applications will be accepted.
d) Returning Home for an Extended Period of Time (LOA)
Students that need to leave the country, or take a break in their academic program (including job hunting and CPT) may do so by requesting a Leave of Absence (LOA). However, since this is a break in the original program schedule and commitments, the University reserves the right to review the status of the student (academic and RC) and determine if the student is still performing at an adequate level to remain at the same financial aid level as he/she is currently receiving. In the event that the financial aid changes to less aid, then the student will be required to pay the difference on returning to campus. If a student is gone more than two months, then their health insurance coverage will be terminated. It will resume when the student returns to the USA.
Students who are paying on a loan should make arrangements to continue paying the loan while they are gone. Please contact the ComPro Placement Office to confirm this arrangement has been made.
If a student is on LOA for more than 4 months, then all program costs may become due at that time, before the student can continue with the program. The student may also be re-evaluated for acceptance into the program.
To be approved for DE, the student must not be on probation for any reason and must be passing Research in Consciousness. Each student must have also passed the English comprehension test with a score of 70% or above, and have also passed the oral interview by the ESL and Career Strategies faculty.
If a student is required to take more DE courses than the number covered by the original tuition, then he or she will pay for each additional course at the current rate of tuition. Additional course fees must be paid in advance of receiving the course materials (DVDs, course links, or course packs) and before course participation is permitted.
a) Practical Preparations: Students will need a PC in order to watch the DE course materials and will require access to the internet and e-mail in order to participate in the DE classes. Each student is required to provide an email account that is not provided by Yahoo.
For some courses, DVDs will be mailed by the U.S Postal Service in protective envelopes which the student may have to pick up at his or her local post office. It is also the student‘s responsibility to alert the post office if staying somewhere other than a primary residence (for example, staying with a friend but not named on the lease).
It is the student responsibility to make sure that his or her current mailing address is entered in the MUM Computer Science Information System (InfoSys). Extra postage will be the student's responsibility if the MUM ComPro DE office must send more than one course set. If the course materials are misdirected and lost (not returned to MUM), the student is responsible for paying a replacement fee at the rates charged at the time.
b) DE Course Scheduling:DE computer science courses generally begin a few weeks after you have begun your Practicum working full time. Each course lasts 15 ½ weeks and is followed by a 2 week break. The DE schedule is paced so that students need to watch, on average, 3 lessons every 2 weeks to stay current, though this can vary from course to course and is governed by the individual course syllabus. Each lesson is about 1-1/2 to 2 hours in duration.
The enrollment deadline for each term is 4 weeks before the start of class. If you wish to change to a different DE course, then you must notify the DE office by that announced date. Any student who does not enroll, withdraw, or change his or her course by that date will be charged a $50 late enrollment fee. The DE office will notify all in current student status of their next course enrollments in sufficient time to make the required changes, usually about 3 to 4 weeks before the deadline. You may not change your DE course after the second Friday following course start.
If you are notified that you have a course pre-pay requirement, (generally because you are repeating a course), you must make that payment in advance of the course. The DE office will notify you each term with your amount due and the final date on which you may make that payment. If you do not pay in advance for specified course, you will not be sent the course materials until payment is received. If you continue to fail making that payment and, therefore, have not received the course materials, you may lose your registration (be dropped from the course). If that occurs, you may go out of your student status.
d) DVD’s and Video Links: Students in the Computer Professionals Program who are placed in practicum jobs before completion of the program coursework, may receive instruction in their final courses via distance education (DE). Your pre-recorded course lectures will be provided by one of two means.
1. DVDs are currently the primary medium for delivering DE course content. The DVD sets are mailed directly to the students enrolled in the applicable course and are for private viewing in the student’s residence. The DVDs remain the property of the Maharishi University of Management and must be returned at the end of the course. The DVD course content is subject to US copyright laws, and duplication of these disks is prohibited.
2. For some courses, you may receive an email notification of a link by which you may access your course lectures. These materials are protected by international copyright laws and also are the property of Maharishi University of Management. The links are for your personal use only as part of enrollment in the course and are limited to the duration of the course. Duplication or distribution for any other purpose is prohibited.
Each student is responsible for his or her DVDs (and in some cases, CDs). If you do not return them OR return them after the pre-announced deadline (3 weeks after the final exam), you will be charged a $75 replacement fee. If you return an incomplete set, you will be charged $25 for each missing DVD or $10 for each missing CD. It is important that you include your name and student ID number in the package to receive proper credit. It is recommended that you purchase a tracking service for your mailings.
Course materials will be returned to the following address: Office of Distance Education Computer Professionals Program 1000 N. 4th Street, Box 744 Fairfield, IA 52557
Unpaid fines will delay grades, transcripts, and diplomas. Some fines will be deducted from the Security Deposit the student paid when beginning the program.
It is possible for DE students to take a DE course in another country, but the request must be pre-approved by the DE office. Approval will be granted only if the DE coordinator feels that he or she can handle the additional administrative burden at the time of the request. Students will pay $130 in advance of the semester to cover the shipping costs for the course materials and the mid-term and final exams. Students are also responsible for shipping fees necessary to return the course materials to MUM. Any student approved to take a course overseas must find a reliable testing center that is approved by the proctoring coordinator before any materials are sent.
All students must take exams on the day specified in the syllabus. The DE office notifies you of these dates at the beginning of each term in order for you to coordinate potential conflicts. Exams are always on a Saturday and are begun punctually at the time pre-announced for your time zone.
All MUM ComPro DE exams are conducted in monitored environments. Two weeks after a semester begins, the DE office will remind you that you need to identify a proctoring service for the midterm exam. The procedure must be repeated for the final exam. Proctor selection is completed 5 weeks before the date of each exam. Students are responsible for any fee assessed by the exam proctor.
The DE office will notify you of the procedures required to select a proctor that can meet MUM examination requirements. To facilitate the selection, the InfoSys Database includes a menu of approved proctors in or near your locale.
If it is necessary for a student to propose a new proctor, InfoSys also includes the steps the student must take prior to making the request. In all cases, the potential proctor will be interviewed by DE staff to confirm the facility‘s ability to satisfy all MUM requirements. Potential proctoring locations include the testing centers specified in InfoSys (Kaplan, Huntington, Sylvan, Kuman, and Prometric Learning Centers). In the event there is not a testing center in or near a student‘s location, one of the following may be considered, again, if the proctor is capable of meeting MUM requirements: other test centers, full time academics (professor, teacher, or school principal), Transcendental Meditation Centers, an embassy education officer, or a member of the clergy.
Most libraries will not be approved, as they are not staffed to continuously monitor exams for the exam duration. If a potential new proctor is unable to stay with the student and comply with ALL MUM stated requirements, that proctor will not be approved.
On rare occasion, there may be a valid reason why an exam cannot be taken on the date specified. Acceptable reasons may include DOCUMENTED medical emergency or DOCUMENTED personal or family emergency.
Such an appeal does not guarantee that a makeup exam will be scheduled. In some cases, a student‘s professor may disallow the makeup exam. Such a decision has one of two possible outcomes: One, the excuse is not approved, and the student will receive a grade of No Credit for that exam. Two, the excuse is accepted, but the professor will not approve a makeup exam. In the second case, an entire grade will depend on one exam and overall student performance throughout the semester.
Undocumented illnesses will not be accepted. Personal reasons such as work conflicts and personal travel will not be accepted. The exam schedules for the next four terms are specified in InfoSys, and students are expected to plan exam schedules in advance, including coordinating with work supervisors.
When a makeup exam is approved, the student is required to pay $200 in advance of the makeup exam date. The DE coordinator will provide the student with an invoice using PayPal, and payment is due immediately. If the money is not received, then the exam will not be sent. In this case, the student will receive a grade of no credit and be unable to pass the course. This can have a significant impact on both graduate and Visa status.
The makeup exam will be scheduled within 2 weeks of the original exam date, and only one makeup exam will be scheduled. If the makeup exam is missed, a grade of No Credit will be awarded for that exam.
If there is any problem, the DE coordinator must be notified immediately and in advance. Students are expected to call their makeup exam locations 1 or 2 days before the exam date to make sure that the proctor has received the exam. The DE office is not staffed on Saturdays, so this is a critical student responsibility. Once notified, the DE coordinator will ensure the proctor location has the exam prior to the exam makeup date and time.
For all makeup exams, the student must provide an envelope with the correct amount of postage to return the completed exam to MUM ComPro. The postage amount and the correct return address will be provided by the DE coordinator.
f) Withdrawing from a course: When a student enrolls in a DE course, he or she is expected to complete the course, just as with any on-campus course. Students need to complete their DE courses and graduate by the expiration date on their I-20s. Therefore, students must be continually enrolled in DE (unless for the reasons shown below).
Students on Job Search and not on CPT
Students are required to do the following:
Students must always be enrolled in DE courses when they are not getting CPT credit.
Students must receive 6 units per semester (although only 3 can be from a DE course) to be legal on an F-1 visa.
Exceptions to this policy include the following: a. A student has already taken all courses that are offered for that term. b. A student is leaving the US for an extended period of time.
Students with Jobs (doing authorized CPT):
Each student must complete enough DE courses per year to be able to complete his or her degree before the expiration date on the I-20
Exceptions to this policy are as follows:
a. A student has already passed all courses offered for the applicable term.
b. A student has one remaining course to complete and is waiting for a course scheduled for the next term. EACH STUDENT MUST HAVE PRIOR APPROVAL FROM THE DE OFFICE TO POSTPONE YOUR LAST COURSE.
c. A student out of the country for an extended period of time.
d. A student with an H-1b visa, EAD, or Green Card. If a student holds one of these visas, he or she must be enrolled in, at a minimum, one course each academic year to stay enrolled in the program. Any student who does not comply with this requirement will be withdrawn from the program until such time as the student is willing to commit to completing the program.
When you enroll in a DE course, you will receive a confirmation email. Since all enrollments require administrative processing, faculty planning, and other expenses, charges are applied for course withdrawal. There are several categories of withdrawals, as discussed below.
YOU MUST RECEIVE PRIOR APPROVAL FROM THE DE OFFICE FOR ALL WITHDRAWALS.
The category of withdrawal and the applicable fee depend on the date of your written request.
If you withdraw from a distance education course more than 4 weeks before the start of a course, there is no charge, and you will be removed from the course student roster and the university registrar's database.
If you enroll or withdraw after that deadline (less than 4 weeks before the enrollment deadline) and prior to the end of the second week of classes, you will be charged a $50 fee for late enrollment, late course change, or late withdrawal. A withdrawal at this point means your name will be removed from the course student roster and the university registrar's database. No W will be indicated on your transcript.
After the second week of class, you are officially enrolled in the course. If you withdraw between this point and the date of the midterm exam, you will receive a W on your transcript, indicating that you withdrew from the course. A W on your transcript means that the course from which you withdrew is counted as one of the nine CS courses included in your initial tuition costs.
By the end of the third week of class, you will have submitted three deliverables as defined and required by your individual professor. If you do not meet the course participation and homework submittal requirements, you will be either placed on probation or dropped from enrollment. If you are dropped, you will receive a grade of NC on your transcript and incur the cost of the course as explained below.
In order to complete your graduation requirements, you will be required to take a tenth course for an additional fee of $1,600. If you elect to repeat the same course from which you withdrew, you will be charged $800. You are required to pay for any course beyond the nine required which are covered by your student loan. You must pay these fees before the course begins. If you are dropped for nonpayment from a pre-pay course, you will be assessed a $200 fee.
4. If you withdraw after the date of the midterm exam or if you are dropped from the course due to a loss of acceptable academic status, you will receive an NC on your transcript. This means that this course from which you withdrew is counted as one of the nine CS courses included in your initial tuition costs. In order to complete your graduation requirements, you will be required to take a tenth course for an additional pre-paid fee of $1,600. If you repeat the same course, then you will be charged $800. You can only replace the NC grade by successfully repeating the same course.
5. If you do not officially withdraw from a course (by emailing the DE office), you will still be charged the full course fee and receive an NC for the course. This policy applies even if you do not participate or attend the exams.
In the event of a personal emergency, a student may petition the DE office for a moderation of ComPro policies. To request such a policy waiver, the student must send a written (email) request in advance. Approval is not assured until the DE office provides a written (email) response.
h) Directed Studies Course: Normally students are not allowed to take a directed studies course because of the time commitment required of the CS faculty. Prior approval is required by the faculty and ComPro board and is influenced by the current academic standing of the student. When a student is approved to take a directed study course, there is an additional charge of $250 to the regular course fee. The student would be required to pay $1600 plus $250 = $1850 for that directed study course. If the course is one of the required 9 CS courses, the student would only be required to pay the additional $250 charge.
i) DE Finances: Students in good academic standing may take up to eight of their nine required CS courses while accruing their tuition payments and program costs on their loan. When students are placed on either academic or disciplinary probation, ComPro directors will review the student‘s loan status to determine whether the student is required to pay for further coursework or program costs.
Any penalty fees for administrative reasons (e.g., makeup exams, unreturned course materials), or other additional costs are paid directly through the DE PayPal system and are not added to the student‘s loan. The DE office will notify each student when each administrative fee is applied, and the fee incurred must be paid before a student can enroll in another course or receive a grade for a course in progress.
In special isolated circumstances, for example, extended unemployment, a student may petition for other consideration of the payment policy and payment arrangements. The student is responsible for providing a written request to the DE coordinator who will, in turn, provide prior written approval or disapproval. If approved, no diploma or transcript will be provided if there are unpaid fees. If disapproved, the student is subject to suspension from the course with a grade of No Credit.
When a student enrolls to take an extra course because of an academic deficiency, the student will be charged for that extra course at the current rate of tuition. Once the student has completed nine 4-unit Computer Science courses, any additional course(s) must be paid in advance of taking the course. The tuition cost will be at the current university fee structure. As with any administrative fee, this course pre-payment fee must be paid before a student can enroll in another course. Failure to send payment on time will delay receiving course materials, transcripts, and other official information from the university.
CPT is an academic component of your studies and is a requirement for your degree as the practical aspect of the theoretical knowledge you have gained during your studies. To receive academic credit for CPT, MUM will verify that you are integrating this employment experience with the knowledge you have gained. Your faculty advisor will review each CPT report and award you with a passing or failing grade. NP and P are the only grade options for CPT. Students will receive 3 units four times a year. If a student begins or ends a job in the middle of the reporting period, then they will receive the number of credits shown below, based on the number of weeks that they worked during that reporting period of time.
More than 3 weeks: 1 Unit
More than 6 weeks: 2 Units
More than 10 weeks: 3 Units
Though only 8 units are required for graduation, any student on an F-1 visa is required to continue reporting CPT until the time you graduate or if you have a change to your visa status. (The ComPro Placement office will provide you with specific CPT reporting requirements when you change to H-1b, EAD, or Green Card.) Continuing to report and receive credits will also keep your transcript correct and current, reflecting an appropriate number of credits each semester. (This will be important when your transcript is being reviewed for any reason including a change to your visa status.) You will receive a notification email when it is time to submit the report, and then again a week later. If you do not submit the report by the cut-off date listed in the email, then you will receive an NP grade (no pass) for that 4-month period.
If a student receives a grade of NP two semesters in a row, they may be put on academic probation. If they receive a third grade of NP, they may be suspended from the ComPro Program so file these reports in a timely manner.
*An NP grade in Practicum does not lower your grade point average but it does not look good on your transcript. You cannot change an NP grade to "Pass" in the future. An NP on your transcript could be a problem regarding visa issues (wanting to bring family, moving to H1-B, etc.), or if you plan to apply for another academic program later.
k) Email Required for Communication: Each student is responsible for maintaining regular communication with the DE office. You must read all email messages promptly! Many contain official notice of changes to the ComPro policy and procedures, reminders of scheduled events and deadlines, and cautions on avoiding potential financial penalties. You are responsible for keeping MUM informed of changes to your email address as well as your mailing address. You may easily update all contact information by accessing your InfoSys student account, http://infosys.cs.mum.edu/infosys/. Once you have done so, automatic notifications are sent to all departments.
As you are informed during the Job Search Orientation meetings, all DE communication is accomplished by email. Therefore, it is vital that you are always current with your email address. Any missed event for your failure to receive our emails is your responsibility. Resulting fees and academic penalties are your responsibility. You may not contact us at a later date to declare that you did not receive the email!
Each student must use an email provider that supports receiving our communications. For example, Yahoo is not an acceptable provider because of persistent blocking of our mass emails. It is your responsibility to make sure that your emails are directed to your in box and are NOT filtered to your spam folder.
The DE office will communicate in two primary ways: First, the office sends reminders to all students on all DE events, including course enrollment, proctor selection, exam notice and confirmation, fee warnings and invoices with payment deadlines, course evaluations, and other administrative processes. Each notice, whether individual or to everyone, contains procedural directions, accompanying schedules, and, when applicable, late penalties. Whether the communication is to everyone or to you personally, you are responsible for its contents.
Second, the DE office will communicate directly with you on issues requiring your immediate attention. These emails may contain cautions that you have not responded to an earlier direction or may specify a decision or an action required of you to address an immediate issue. In either of these instances, an immediate response is required or within 2 business days. Additionally, your email address as it appears in InfoSys is the address provided to your faculty. He or she will use that address to inform you of course requirements and schedule, homework and lab submittals, and enrollment reminders. Again, it is your responsibility to ensure you receive such communications.
l) Notification of Address/E-mail Changes: The MUM International Student Advisor has informed you that you are responsible for maintaining your contact with us. This is vital to maintaining your student visa status. You are responsible for the following actions:
If you change your e-mail address, notify MUM immediately. This is accomplished by accessing your InfoSys student account, http://infosys.cs.mum.edu/infosys.
Verify the e-mail address you have entered in InfoSys at least twice each week. Reminder: many emails are sent to groups of students; do not block or ignore emails that are not addressed to you personally.
If the DE office sends you an email that requires important information from you, respond as soon as you receive it.
The DE office requires a daytime phone number for you. If it changes, you are required to notify MUM immediately, again, by accessing your InfoSys student account.
If you are going to move to a new place, tell us immediately, even before you know your new address. Once your address is known, you must notify MUM immediately by entering the new address, including apartment number, in InfoSys. Be sure that the address provided is in the format required by the US Postal Service and that you notify your local post office officially. Many locales will not deliver mail to an unknown name. If you are staying with a friend or relative who is the primary resident, be sure to indicate that by providing the following information, c/o name of primary resident.
m) DE and Visas: All students who are in job search are required to be continuously enrolled in a DE course, and be successfully completing each course, in order to stay in status on their F-1 visa. If a student withdraws from a course without written approval from the DE office and as overseen by the MUM visa officer, Nancy Watkins, that student is no longer eligible for a student visa. In that event, that student will be immediately dismissed from the program, and this will be updated on the INS SEVIS database. This approval will only be given is if the student has already taken all DE courses offered at that time and satisfies the requirements addressed in section 7f of this policy manual.
The ComPro program has between 200 and 400 students in the DE phase of their studies. Though the DE office makes every attempt to communicate with all current and pending DE students, it is not always possible to oversee and closely monitor the status of each student. Therefore, it is imperative for each student to stay informed on current policies. As an F-1 graduate student in the US, you are responsible for following these policies.
n) DE Success!: Your regular practice of Maharishi Transcendental Meditation is the most important and valuable part of your academic program and of your daily life. It will provide you with the clarity, balance, happiness, creativity, and intelligence required for progress and prosperity in your life.
We all know how busy life is, and how many demands you may have on your time and schedule, especially in the highly technical jobs in which you are working. It is especially in these challenging situations that your TM practice, and the resulting coherence and increased comprehensive awareness, is most important. No matter what your individual and specific goals are, Maharishi emphasized that hard work is not the way to achieve them, that this approach only leads to more work and increased fatigue and suffering. A more rested, balanced, clear, enlightened person naturally will always be more successful, whether seeking a job, working in a job, or engaged in any activity. Whatever you desire, whether it is a job, money, happiness, health, success, greater consciousness is the way. Any other path will be less successful.
8. Financial Issues
a) Examples of Program Costs and Bank Loan Amounts for the October 2012 entry
All amounts in US $ and based on 8-9 months on campus
* Based on 180 monthly payments at 5.00%, floating interest rate. Repayment can be delayed until 6 months after graduation and spread over 15 years. ** Based on 20 monthly payments at fixed 9.00% interest. Bank interest rates subject to change. Note: Tuition, other charges, and financial policies are subject to change prior to the entry date.
Any additional months on campus will be calculated at $750 per month for room and board.
Please note that if you wish to remain on campus longer than the allotted departure date, you will need to apply and be accepted to work on staff for 18 hours a week (which will cover your room and board costs).
If a student does not learn the Transcendental Meditation program before arriving on campus from a qualified instructor (who submits an Application Supplement approved by the MSCS Office of Admissions verifying the student's participation), the student will be charged an additional $625 fee for instruction in the Transcendental Meditation technique at Maharishi University of Management. This $625 fee will be added to the amount of the deposit which the student makes when starting the program.
b) Cash Advance Stipends
1) All students will receive a maximum of seven cash advance stipends.
2) All students will receive a cash advance stipend of $100, up to a maximum of $700, unless the student is on academic probation.
3) These stipends will be paid to the students only when they are on campus, but the student can either be in full time study, in full time job search, or working 18 hours for their room and board.
4) If a student receives less than seven stipends, and then leaves campus for any reason, and returns again (for either job search or full time classes), he may continue to receive a stipend until he has received a maximum of seven. The only exception to this is if the student has already taken out a loan.
5) A student going on probation for academic or disciplinary reasons may have their continuing financial support reviewed, and may be required to pay for further coursework or program charges. A student on probation will not receive a stipend.
Withdrawal Fee for Students Enrolled After June 2012
Students who withdraw or are dismissed from the Program will be responsible for Program Costs incurred to the date of withdrawal as follows:
Minimum withdrawal charge is $1,000.0-2 weeks withdrawal fee is $1,000 for tuition, housing, and meals. Tuition for more than 2 weeks on campus is $1,400 per 4-unit course. Housing/Meals for more than 2 weeks on campus is $750 per month . Fees: $215 from 6 weeks to five months, $430 for more than 5 months. Cash Advances: amount received. TM tuition is $625. Students who withdraw from the program after starting courses totaling more than 34 units will not receive any reduction in program costs. The number of units charged includes practicum units. If a student begins practicum, then this is treated as one course worth 4 units.
In the event that the student signed for a bank loan and a balance on the loan is outstanding at the time of withdrawal from the Program, then MUM will be required to pay the remaining bank loan amount and those charges are then added to the student accounts charges. Any applicable tuition refund will be applied against the student's outstanding charges. If there is any remaining balance due, then the student would be required to pay that directly to MUM. If the student does not make adequate, pre-agreed upon monthly payments to MUM, then these charges will be sent to a Collection agent. If there is a refund due, then MUM will send a check to the student.
d) Living Costs and Tax Responsibilities
The student will be responsible for all costs associated with off-campus practicum employment, including housing, food, utilities, telephone, travel, transportation, medical costs (exceeding those medical costs directly covered by the University's health insurance), and all other living and personal expenses.
Students enrolled in the Program may have tax liabilities for cash advances, on-campus housing and meals, and all other University-provided awards and benefits. Students will assume responsibility for payment of all taxes assessed according to federal and state tax laws.
e) Health Insurance
Students are covered for health insurance for the duration of their program (30 months). If they need to continue in the program past the 30 month deadline, then they are responsible to pay the monthly health insurance costs. The amount is determined and changes each year. If a student receives health insurance from his CPT company, there is no refund from MUM for health insurance costs.
The only exception to this is the October-07 entry. If any student from that entry group confirms health insurance coverage from their CPT company, then they will be refunded a prorated amount up to a maximum of $1800. The refund will be paid to the students bank loan (and not directly to the student), so that the bank loan is reduced by the refund amount.
9. Bank Loan
a) Securing the Bank Loan: Upon being hired for an off-campus practicum job, the student will secure a loan from a University-authorized Bank to pay for program costs. (Students also have the option to pre-pay for all or part of these costs, as described under the Registration section) The University will pre-arrange loans with a University-authorized Bank for students on the Program. This means that students will be accepted for the loan without posting any collateral. While the bank will require some information from each student, they plan to extend credit to students in this Program who have been hired for off-campus practicum jobs. The bank, of course, will require all students to sign a bank loan agreement. The student's bank loan will be at an interest rate set by the Bank based on its rates at the time of the loan. Loan repayment schedules usually range between 12 and 24 months depending on the size of the loan and salary earned.
In addition to bank loans, there are other repayment methods for certain jobs such as intern and contract positions which do not allow for a loan to be taken out because of a low salary or a short term of employment. In these cases, students will be asked to pay a portion of their monthly earnings towards their M.U.M debt which will be applied to their student account balance as a credit. Students consult with the Placement Office to determine the monthly amount and then sign an Intern Agreement Form as a condition for their work authorization.
Please note that when a practical training job is obtained, the amount of the monthly bank loan payments will be determined using estimated living expenses for single individuals, even if the student is married. Also, when you start working, your M.U.M. debt is your first priority. Students are not allowed to include personal debts as part of their loan calculations.
b) Direct Deposits
A requirement of the Program is that a student must arrange with the employer for an electronic direct deposit of the paycheck* into their checking account at the local bank in Fairfield which issues the loan. The bank will automatically withdraw the loan payment each month from the student's checking account. For example, if the student's monthly gross income is $4,000 and the withholding taxes are $900, then the paycheck will be for $3,100. Upon receiving $3,100 into the student's checking account through direct deposit from the employer, the bank will deduct the loan payment of $1,000, for example, leaving a balance of $2,100 in your account.
* If the employer will direct deposit your paycheck into 2 different bank accounts, then only the monthly loan payment need be deposited into the Fairfield bank, and the balance can be deposited into your local account.
If your employer cannot direct deposit into 2 different accounts, we suggest one of the 4 options below to gain access to the balance of your money above the monthly loan payment amount:
• Write yourself a check on your Fairfield bank account for the balance of your money and deposit it into your local account (example: $3,100 was directly deposited to your Fairfield account, your loan payment is $1,000, write a Fairfield check for $2,100 to yourself and deposit it in your local bank account).
• Use your Fairfield bank debit card or ATM card to withdraw the balance at a local ATM machine.
• Initiate a wire transfer to deposit the balance of your paycheck into your local bank account. It is possible to do this over the Internet with online banking.
• Have your local bank set up a monthly automatic electronic transfer. Most banks will help you transfer money into your account from another bank without a fee. Set up the automatic transfer for the day after your paycheck is deposited into your Fairfield bank account.
c) Loan Payments when Laid Off from Employment
• While you are employed, you are expected to save at least 50% of your budget surplus toward making loan payments should you be laid off; and save 50% of your budget surplus toward paying your living expenses during a laid off period.
• For example, if your loan payment was $1,500/mo., and your living expense budget was $1,800, and your net monthly pay after taxes was $4,100, you would have a monthly surplus of $800, and total yearly savings of $9,600. You would be expected to save $400/mo. toward future loan payments.
• In the above example, if you worked for one year, and then were laid off, you would have $4,800 saved for making loan payments, so you would be able to make 3 monthly loan payments. Most lay-offs last 4-8 weeks, so you would also have enough savings to pay your living expenses of up to 2-3 months or $4,800 during that period of being laid off. Note that the example above varies with each student: Some students have less monthly budget surplus savings due to a lower salary, and many students save more than $800/mo. due to having a higher salary, or having a lower loan payment.
• If you were still laid off after making loan payments from your savings, you would notify the ComPro Placement Office by the first day of the month that the payment is due and ask for assistance for your next payment. If appropriate, MUM would arrange to pay on your loan that month. Each month you need assistance in paying your loan, you would contact the Placement Office by the first day of that month. This payment would be charged to your MUM Student Account and you would have to repay MUM in a timely way once employed again, or at least before you graduate.
d) Default on Loan or Delayed Payments
Failure by the student to make any monthly loan payment within 30 days of the payment due date will be considered in default on the loan for the purposes of this Agreement.
If a student defaults on the bank loan specified in this Agreement, the University may elect to pay part or all of the outstanding balance of the student's loan to the bank. In this event the student will be liable to immediately pay to the University the full amount paid by the University to the bank. If the University pays part or all of the student's outstanding loan balance due to a default by the student, the bank will nonetheless enter that loan default on the student's national credit record.
If within 30 days the student does not repay the University for making a loan payment, the University may also elect to allow the student to continue with the ComPro program in return for an administrative and interest fee of 10% of the amount the University paid. This fee, and the loan amount paid by the University, would be applied to the student's account. All student account fees and charges must be paid prior to graduation. This procedure applies for any loan payment the University makes on behalf of a student, whether the loan payment was delinquent or not.
The provisions of the promissory note signed with the bank by the student further establish the student's responsibilities.
The University will apply a $500 administrative charge for not setting up direct deposit within 60 days of being hired. It may take your employer one or two pay cycles to set this up. This $500 charge must be paid to the University prior to graduation.
e) Legal and Collection Costs
In the event that a student violates either this Agreement or the Bank loan agreement, the student will be required to pay all legal and collection costs incurred by the University in enforcing these agreements.
All students that would like to have their spouse or family join them need to complete the following steps. 1) Complete SCI, FPP and MPP, and one CS course with a B average or better. 2) Verify by bank letter or bank statement that you have the financial resources to cover the expenses of your family for 10 months. -$500 per month off-campus housing ($5000) -$80 per month per person for personal expenses (not including yourself) ($800) -$100 per month per person for food expenses (including yourself) ($2000) -TOTAL for bringing a spouse only is $7800
-TOTAL for bringing a spouse plus one child is $8800 -each additional dependent will add $2000
If you can prove that your housing costs will be less than shown above, then it may be possible to verify less money. Please note that the loan amounts that you will be required to pay are calculated for a single person. You will not be given any compensation for family living with you. This means that you must have your own separate finances (beyond the job salary) that you can cover the costs of your family living with you.
All students in the MS program have made a financial commitment to repay their program costs through the completion of their practicum component, or through some alternate arrangement. If a student wants to enter a Ph.D program, they would need to show that they had some ability or arrangement to continue to pay off their bank loan even while changing from a full time work position to full time study.
It is important to understand that full repayment of the loan as per their agreement for their program is both a moral and legal obligation, and failure to do so would jeopardize their financial record and status in the US. MUM will legally pursue any defaulted outstanding loans. Further, many schools are reluctant to admit students with unfulfilled legal or financial obligations. Similarly many employers would find an intentional loan default a sign of some problem with any potential employee.
We are very happy that any student has aspirations to continue to pursue higher education, and enter a PhD program, but first they should complete the program and commitments that they have already started.
Students can return to Maharishi University of Management and take additional classes, if they are able to continue making their loan payments and the room and board charges. After they have either stopped taking classes, or have run out of money, then they need to work for their room and board (18 hours per week), for two months at which time their situation will be reviewed.
If the student is not able to make the loan payments, then they can return to Maharishi University Maharishi but not go into classes. The student must work 18 hours for their room and board, and must therefore apply and be accepted to the 18-hour work program before they return to the University. The student can work for 2 months at which time their situation will be reviewed (for work performance and jobsearch activities including working closely with a coach).